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  • Writer's pictureSaravana Kumar

How to increase your Productivity and Profits by using cloud based software?

The workplace is changing and continues to change as there are new technologies developed. Years by years, new technologies and advancements are pushing each and every business organization to a new modern era. Some of the changes are things like open office, free wifi, remote work and all are adopted to increase productivity in the business.

One such proven technology is cloud computing. This is one of the digitalized methods to increase the data storage and security. The cloud technology offers to keep the business in proper organized and innovative order. Cloud computing offers several financial benefits by reducing the amount of hardware. Additionally, it reduces the IT expenses and maintenance issues. It has shaped how the businesses function nowadays.

A recent study shows that 79 per cent of the users reported that they save money, experienced more productivity and have better security features to their data by using cloud software. Another 51 per cent of the people stated that they have enjoyed higher revenues than their competitors.

Are you wondering that how is this possible with cloud?

When the data and information are stored in the local storage, it is easily prone to physical damages like theft, power failure, hardware damage and other losses. Also, it requires more cost to collect again and sometimes impossible to fetch the data back. Even few organizations in the world are paying a lot of money for data retrieval. But with the cloud based software, the data and information about the company are stored in the cloud. It is easy to access from anywhere and does not cost you much. Even the cloud based software is affordable for small, sized businesses. Moreover, the data are not easily accessed by anyone and are not easily prone to external losses.

In fact, one of the easy ways to increase productivity is by using updated software and technologies. This is possible with the use of cloud based software. In fact, the companies do not have to worry about the firmware and software updates. Cloud services do automatic updates and take care of all the activities. This way, a business can save a lot of time and resources for maintenance purposes.

A business by doing remote activities can increase profit as well as productivity time. Another advantage of using cloud based software is remote access. Employees in a business can access the data and information from wherever they are. Simply they need an internet connection to access the cloud services.

Most of the cloud computing services today offer mobile apps that are even easily used by everyone. This provides the flexibility to handle the data by using the smart phones. In simple, they can access with a single finger touch. The effective usage of resources in an organization eventually increases productivity. The biggest challenge for an organization is to know how and when your business will grow. Cloud services increase scalability. This is important for any business to know when they have fluctuations in the business development graph. At this stage, a cloud service will help you know when you need more resources and how often you need. It instantly updates you. In contrast, on premises, infrastructure takes weeks or even months to set up and manage the work flow.

Moreover, you can increase or decrease the cloud services based on the demand without affecting the performance of the business. With this cloud based software and services, you can manage the resources efficiently. Managing the unnecessary expenses and purchases is also a way to increase profit in the organization. With the help of cloud based software, you do not require any additional hardware and software for your employees. There is no need to maintain these additional hardware, so it saves money.

A central management system automatically manages licenses and instant updates in the software. In addition, cloud computing enables the businesses to use the same existing services again and again and allows a predictable workflow in the process. Cloud based software not only reduce the workload but also it reduces costs and shift the budget for more productive tasks. Thus, the IT teams are able to focus on the productive business processes in the organization. Once you started using a cloud based software, you can enjoy hundreds of and even thousands of software in cloud. You can work on latest software in a single click, and they are readily available. This is a simple way to improve productivity by using latest software and techniques.

Nowadays, many of the cloud providers offer different types of integrations with web apps and other tools. The major benefit in this is, you can easily choose the type of tool that matches your business by testing. And this testing is free and does not offer you extra cost.

As we all know, utilizing the time and resources properly increase profit and productivity. When a software takes too much time to complete a task, then the employees will lose productivity. Hence, with a cloud based software you can easily manage the business productivity. A cloud based software reduces the time taken for completing tasks in the organization. With the complete collaboration, customer management, and other tools in cloud, your employees can do more tasks in less time. Another benefit is your employees can even work from home as well.

The cloud services offer reliability and consistency and it is a major reason for increasing productivity. The first thing is cloud offers a unified and organized workforce with a central repository. This repository includes materials, information about a company, industry and other data regarding the business. These informations can be updated by the respective groups and shared throughout the organization. A cloud based data repository eliminates the need to constantly update the versions of materials and damage to outdated materials. With the help of this central platform, employees can share documents, company materials and as well communicate with others in the organization.

Further, it offers reliable and high-quality services for both the employees as well as the customers. With the seamless experience using cloud, employees can answer customer questions, send or share documents or bills with customers and resolve issues instantly.

Using the cloud based software reduces the chances of carbon emissions. When a company or an organization wants to extend its business, it has to scale up or down the capacity of storage. There is no need to purchase any additional hardware equipment. And a certain amount of less energy is used for this process of changing capacity. Hence, you are using an environment friendly software in your business. This increases your brand awareness.

Thus, a cloud based software and cloud computing technologies help a business to increase productivity in real time.A business world is gaining more competitors day by day. With the cloud technologies, you and your employees can work effectively to boost the level in business and stay as productive as possible. Cloud based software offers a great opportunity to increase profits at every level and makes you stand high in the industry. A big salute to the innovative technologies that are constantly growing.Start using cloud based software and boosts your productivity.

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